Need Remote Bookkeeper for Growing Property Management Company

A growing property-management company needs experienced remote bookkeeping support for a continuing, multi-property workload. The buyer is seeking a dependable professional who understands how property transactions flow through the books and can keep records accurate across rent payments, owner distributions, vendors, deposits, and monthly reporting. The public opportunity accepts remote applicants, including qualified candidates in Latin America.

Property-management bookkeeping scope

This assignment covers the recurring financial operations behind multiple managed properties. Work includes accounts payable and receivable, recording rent, processing owner distributions, handling vendor payments, tracking security deposits, and reconciling bank, card, and trust accounts. The bookkeeper should be comfortable working carefully across separate properties and maintaining records that can be reviewed without extensive cleanup.

Monthly responsibilities include owner statements, profit-and-loss reporting, and organized supporting documentation. Property accounting involves timing, classification, and fiduciary details that differ from ordinary small-business bookkeeping, so relevant industry experience is strongly preferred. The buyer lists QuickBooks, AppFolio, Buildium, Rent Manager, or a comparable platform as useful experience.

Core responsibilities

• Maintain accounts payable and accounts receivable accurately
• Record rent receipts, owner distributions, and vendor payments
• Track security deposits and property-level transactions
• Reconcile operating, card, bank, and trust accounts
• Prepare owner statements, profit-and-loss reports, and monthly close support
• Flag discrepancies promptly and maintain an auditable document trail

Experience and working style

The public listing asks for at least three years of bookkeeping experience, with property-management bookkeeping preferred. A strong provider will understand reconciliations, chart-of-accounts discipline, month-end routines, and the importance of separating funds correctly. Familiarity with U.S. accounting practices and clear written English will help the selected professional communicate with managers, owners, and vendors.

This request may suit an independent bookkeeper or a specialized finance outsourcing firm. Agencies should identify the person who will actually perform the work, their property-accounting background, and the review process used before reports are delivered. Continuity matters: the buyer needs stable support that learns the portfolio rather than a rotating pool with no account ownership.

What to include in a response

Include years of experience, property types supported, approximate number of units or entities previously handled, and the accounting platforms used. Describe your experience with trust reconciliations, security deposits, owner statements, and month-end close. If you hold relevant bookkeeping or QuickBooks certifications, list them, but do not substitute credentials for examples of hands-on property-management work.

The source displays compensation of approximately eight U.S. dollars per hour, though localized listings can present compensation differently. Treat that figure as a reference and confirm the final rate, schedule, employment structure, and required overlap directly with the buyer. Providers should state availability, time zone, expected rate, and whether they can support a full-time or part-time schedule.

Controls, reporting, and onboarding

A good launch plan should explain how opening balances, account access, property lists, vendor records, and reporting calendars will be transferred. State how sensitive financial data is protected, who reviews reconciliations, and how exceptions are escalated. The buyer should be able to see which items are complete, which are awaiting documents, and which require a management decision.

Providers should also describe backup coverage, internet reliability, and any secure remote-work controls used for client systems. Because this is ongoing financial work, accuracy and communication are more valuable than promises of unusually fast output. A concise proposal with relevant property examples and a realistic onboarding timeline will be easier to evaluate.

Opportunity verification

The opportunity was checked against the current public listing and is represented here without adding missing workload or compensation details. The source can be reviewed at public job listing. Providers may submit a targeted response through this Vault Request and can browse additional opportunities in the Vault Requests marketplace.